Management
Monthly All-Hands Meeting Reminder Message
Quick Answer
A monthly all-hands reminder gives the team advance notice, shares the agenda, and links the meeting. Send it 2 days before the all-hands and again 30 minutes before it starts. Automating both with Schedule Message means you never forget and the team always shows up prepared.
Copy-paste templates (3 variants)
Hi everyone 👋 Friendly reminder: our monthly All-Hands is coming up on [DATE] at [TIME]. 📋 Agenda preview: • Company updates • Team spotlights • Q&A 📎 Meeting link: [LINK] Please come with your questions — the Q&A is your time. See you there!
When to send this
Schedule
Monthly (2 days before + 30 min before the meeting)
Time
9:00 AM (advance reminder) / 30 min before meeting
Recurrence
Monthly
Automate it once.Install Schedule Message and set this as a recurring message — it sends itself every time, even when you're offline.
💡
Pro tip: Schedule two messages: one 2 days before (for calendar blocking) and one 30 minutes before (for last-minute prep). Both can be set up at once with Schedule Message.
Frequently asked questions
Stop sending this manually
Automate this template with Schedule Message
Set it once. It sends itself — every standup, every Monday, every sprint end — automatically, under your name.